Privacy Policy for In A Day Smile Dental Implants
This Privacy Policy explains how In A Day Smile Dental Implants collects, uses, maintains, and protects information obtained from visitors and patients through www.inadaysmiledentalimplants.
By using this website, you acknowledge and agree to the terms of this Privacy Policy.
1. Information We Collect
We may collect information in several ways, depending on how visitors engage with our website or communicate with our practice.
A. Personal Information Provided by Users
Visitors may voluntarily submit personal information through forms, scheduling tools, emails, or phone calls. This information can include:
- Full name
- Phone number
- Email address
- Address
- Date of birth
- Reason for inquiry
- Dental concerns or general health information
- Appointment preferences
Any health-related information voluntarily submitted through the website may be considered Protected Health Information (PHI) under HIPAA.
B. Automatically Collected Information
Like most websites, we may collect technical data to improve functionality and user experience, including:
- IP address
- Browser type
- Device type
- Operating system
- Pages visited
- Time spent on the website
- Referring websites
- Cookies and tracking technologies
This information is not used to identify visitors unless combined with personal data voluntarily provided.
C. Cookies and Tracking Tools
We may use cookies, pixels, analytics tools, remarketing tags, and similar technologies to:
- Improve website performance
- Understand usage patterns
- Customize content
- Deliver ads to users who have shown interest in our services
Users can disable cookies through their browser settings.
2. Protected Health Information (PHI) and HIPAA Compliance
In A Day Smile Dental Implants is a HIPAA covered entity. Any health information collected that identifies or could reasonably identify a patient is considered PHI and is protected under HIPAA rules.
A. What Is PHI
PHI includes any information about your health, treatment, or payment for services that can be linked to you. Examples include:
- Medical or dental history
- X-rays or diagnostic information
- Treatment plans
- Insurance and billing information
- Communications with our staff regarding care
B. How We Protect PHI
We follow strict administrative, technical, and physical safeguards that meet HIPAA Security Rule requirements. These safeguards include:
- Secure networks and encrypted systems
- Limited access to PHI based on job role
- Staff training on privacy and HIPAA compliance
- Secure transmission methods when appropriate
- Authentication and access controls on systems containing PHI
C. How We Use and Disclose PHI
We may use or disclose PHI for:
- Treatment
- Scheduling and patient communication
- Referrals to specialists
- Payment and insurance processing
- Healthcare operations
- Practice improvements
- Legal requirements
We will not use PHI for marketing or advertising unless permitted by law or authorized by the patient.
D. Patient Rights Under HIPAA
Patients have the right to:
- Request copies of their medical or dental records
- Request changes to their records
- Request limits on how their PHI is used
- Request confidential communication channels
- Receive a list of disclosures
- File a complaint if they believe their privacy has been violated
Requests can be made using the contact information below.
3. How We Use General Information
Personal and technical information collected through the website may be used to:
- Respond to inquiries
- Schedule appointments
- Improve website functionality and content
- Personalize user experience
- Analyze website performance
- Provide relevant advertising
- Enhance security and protect against fraud
We do not sell personal information to third parties.
4. Third Party Services
Our website may use or link to services operated by third parties such as:
- Analytics providers
- Advertising networks
- Online scheduling systems
- Payment processors
- Embedded content platforms
These third parties maintain their own privacy policies. We are not responsible for the privacy practices of external sites or integrations.
If PHI is shared with a third party for permitted healthcare purposes, we will have a Business Associate Agreement in place as required by HIPAA.
5. Data Security
We take significant measures to protect personal information and PHI. Our data protection methods may include:
- Secure servers
- SSL encryption
- Firewalls
- Access controls
- Routine security reviews
- Secure backup systems
- Employee training in privacy and security obligations
No system is entirely immune from security risks. Although we strive to protect all information, we cannot guarantee absolute security.
6. Retention of Information
We retain personal information and PHI for the period required by:
- HIPAA
- State dental board regulations
- State medical records retention laws
- Insurance and audit requirements
- Information that is no longer needed is securely destroyed.
7. Communication Practices
If you submit your email or phone number, you may receive:
- Appointment reminders
- Follow-up communications
- Treatment or consultation updates
- Relevant patient information
- Marketing or educational messages (if legally permitted)
You may opt out of non-essential communications at any time.
Texting platforms, email providers, and voicemail systems may not always be fully encrypted. Avoid submitting highly sensitive medical details through unsecured channels.
8. Children’s Privacy
Our website is not intended for children under the age of 13. We do not knowingly collect information from minors without parental or guardian consent.
9. Your Choices and Rights
Users may:
- Request that we update or delete personal information
- Disable cookies through browser settings
- Adjust ad tracking preferences
- Request a copy of our complete HIPAA Notice of Privacy Practices
- Request accessible versions of patient documents
HIPAA rights apply only to PHI.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Changes will be posted on this page along with the updated revision date. Continued use of the website indicates acceptance of any changes.
Last updated: November 20, 2025
11. Contact Information
To ask questions, request records, report a privacy concern, or submit